A power dialer for real estate agents who prospect every day

What slows real estate agents down

• Expired and FSBO leads go to whoever calls first, but agents lose the first hour of the day copying numbers out of data-provider spreadsheets.
• Dedicated real estate dialers often cost around $100 or more per agent each month before data add-ons, which is hard to justify for a newer agent or a small team. Compare Mojo Dialer.
• Homeowners ignore calls from out-of-area numbers, and a missed callback to a number that does not ring anywhere is a lost listing appointment.
• Follow-ups with owners who “might list in spring” live in a notebook and get forgotten.

A calling day for real estate agents in Rapidialer

1. Import the morning list

   Export expireds or FSBOs from your data provider as CSV and import them. Phone, name and email are matched automatically; keep property address and list price as custom fields. Investors calling motivated sellers work differently; see the wholesaler setup.

2. Power dial with a listing script

   Open the list with Power Dial on and a talk track for that list. The owner’s name fills into the opener, and the next owner rings five seconds after you log the outcome. When a call reaches voicemail, leave a short live message and log Voicemail.

3. Book appointments as callbacks

   When an owner wants to talk later, choose Callback with the time they asked for. It returns to the front of the queue when it is due.

4. Clear follow-ups in the afternoon

   Work the due follow-ups queue for owners you spoke to earlier in the week, then review the pipeline for appointments to confirm.

The setup we recommend

Use this as a starting point; every list, outcome and stage can be renamed in the app.

CSV columns to import

• phone
• first_name
• last_name
• email
• property_address
• list_price
• lead_type

Outcome buttons

• Appointment set
• Callback
• Not selling
• Listed with agent
• No answer
• Voicemail
• Wrong number
• DND

Pipeline stages

• New
• Contacted
• Nurture
• Appointment set
• Listing signed
• Lost

Calling hours

Weekdays 9:00–19:00 in the owner’s time zone is a common starting point; check your state’s rules before adding weekends or evenings.

Follow-up rhythm

Call expireds back within a day or two of the first conversation, and nurture “maybe later” owners with a call follow-up every four to six weeks.

Which number does a homeowner see when you call?

The homeowner sees one of your own Twilio numbers: the one with their area code when you have it, or your default line when you do not. Buy a few numbers in the area codes you farm and turn on the local presence dialer under Settings → Dialing → Caller ID & hours.

When an owner calls back, the call rings your browser Dialer or your forwarding mobile instead of a dead end. Because the numbers live in your Twilio account, they keep working if you change brokerages or tools. Your personal cell can’t be the caller ID: Rapidialer does not support Twilio Verified Caller IDs, only numbers bought in or ported into Twilio.

What does a power dialer cost a solo agent or an office?

A solo agent pays about $26.65 a month: the $5 seat plus roughly $21.65 to Twilio for 1,000 billed minutes, recording and one local number, at Twilio’s published US rates (Twilio US voice pricing). Switch recording off and the Twilio side drops by $2.50.

An office multiplies the same line items. Three agents come to $15 in seats and $64.95 in usage, so $79.95; ten agents come to $50 and $216.50, so $266.50. Owners who call back on your numbers add Twilio’s inbound rate of $0.0085 a minute and reach the agent through inbound calls. Pricing has more worked examples, and the same math applies to other licensed agents who prospect by phone, such as insurance agents.

Run the morning expired session

A routine for a listing agent who calls expireds the day they come off the market:

• 7:45, import before you dial. Upload the morning’s CSV to a list for the day. The preview counts bad numbers and rows already on your Do Not Call list, and those DNC rows come in closed, so nobody dials them.
• Load the talk track. Choose your expired script in the What to say panel, or tick Set as default on Call in the script editor so it loads by itself.
• 9:00, dial with Power dial ticked. Press Start for the first owner. After each wrap-up the next one rings five seconds later, and the number keys 1–9 pick an outcome without the mouse.
• Let outcomes move the pipeline. In Settings → Dialing → Call outcomes, set “Appointment set” to move the lead to your Appointment set stage, so the lead pipeline is current when the session ends.
• Afternoon, FSBOs and sphere. Switch lists, keep the same rhythm, and give every “maybe in spring” owner a dated follow-up.

How many expireds can you call in an hour?

As many as your conversations allow, because an expired listing dialer that rings one line at a time is paced by you. Rapidialer adds only the five-second countdown after each wrap-up; the rest of the hour is ringing, talking and logging outcomes.

An illustration, not a benchmark: if an unanswered expired takes about 30 seconds from countdown to logged No answer, 40 of them use 20 minutes, leaving 40 minutes for the owners who pick up. Pressing a number key for the outcome and Dial now on the countdown keeps the gaps short. Your own figure shows up in analytics after a week of sessions.

Realtors who want more raw dials per hour usually look at multi-line tools. Rapidialer has no triple-line mode, so a solo agent comparing it with Mojo should weigh that against the price difference in the table below.

Which data providers’ CSV files load directly?

Any provider that exports a CSV with a header row loads directly; Rapidialer is a real estate dialer that reads files, not provider accounts, so there is no list of supported vendors to check. The import recognizes columns named phone, mobile or cell, plus first and last name, and you tick property address, list price or expiry date to keep as custom fields.

Two things to fix first: export each owner’s extra phone numbers as separate rows, since one row dials one number, and choose CSV UTF-8 if the provider offers it. Rapidialer has no live link to MLS or to any provider, so each morning’s list is a fresh import.

Why did the Dialer stop before the list was finished?

Usually because the owners left are outside the list’s calling hours. The Dialer then says “Remaining contacts are outside this list’s calling hours,” which is common at 8:55 a.m. on a list that opens at 09:00, or when West Coast owners are still asleep.

If the Left in list count is high but nothing loads, check the list’s days in Dialing rules; Saturday and Sunday are off until you tick them. Rows logged as Wrong number leave that list’s queue and are not retried.

Compliance notes for real estate agents

Rapidialer and the dialers real estate agents often weigh

Competitor facts link to their sources below; the first column is our own product.

Full comparisons: Rapidialer vs Mojo Dialer and Rapidialer vs PhoneBurner.

Features and scripts for this team

• Real estate cold calling scriptAn expired-listing and FSBO script with discovery questions, the appointment ask and objection handling.
• Power DialSequential power dialing: the next contact is dialed after each wrap-up and a five-second countdown.
• Local presenceCaller ID that picks one of your own Twilio numbers with the lead’s area code.
• Follow-upsCall, email and to-do follow-ups, with a queue that power-dials the calls that are due.
• Call scriptsStaged talk tracks on screen during every call, with merge fields for contact, company and last notes.
• Calling hoursPer-list calling windows checked in each contact’s own time zone.

Real estate agents: questions and answers